It’s Committee week again and it looks like it’ll be a busy one with lots on the agenda.

Agendas for upcoming City Council meetings are generally released on Thursday afternoons. I like to take a look to see what Council will be discussing, and I figured I should share that here. Below you’ll find links to the meetings taking place next week, as well as links to and thoughts on some agenda items that caught my eye.

Monday, March 23, 2015

The week begins on Monday with a Community Services Committee meeting scheduled from 9:30am until 5:30pm. There are thirteen reports on the agenda, plus one response to an inquiry from Councillor Knack and one private report. Here’s what caught my eye:

Urban Beekeeping Pilot Project & Bylaw Changes

This report provides an overview of the pilot project on urban beekeeping and also recommends some bylaw changes for Council’s consideration. Here’s how the pilot went:

• Over 35 inquiries were made, but only 3 residential sites were setup. Timing and strict neighbour permission requirements are blamed for the low numbers.
• All 3 sites successfully complied with the provisions of the pilot.
• “The three pilot sites were managed by experienced beekeepers and conversations with enforcement staff were very positive.”
• Just one complaint was received from a citizen, and it was about a noticeable increase in bees. Research about how to reduce bee hive impacts on neighbours will be “incorporated into an ongoing education and awareness program.”
• Participants, neighbours, and community members were all surveyed – just one respondent indicated they did not support the idea of urban beekeeping.

A representative from Animal Control & Licensing met with the Edmonton Food Council, a meeting that I attended. We had a great discussion about the pilot and the proposed changes. The report says, “the Food Council supports the City to enabling implementation of urban beekeeping in a way that enhances the positives of beekeeping while minimizing the exposure of citizens to undue risk.”

Currently, the Animal Control & Licensing Bylaw prohibits citizens from keeping large animals (like Stampy I guess), poultry, bees, or poisonous snakes, reptiles, or insects, unless they have permission from the City Manager. The proposed amendments would allow those things if a citizen successfully obtains a license issue by the City Manager. This is not unlike needing to get a pet license for your dog or cat. The City could place terms and conditions on a license, such as the term, or the maximum number of animals that may be kept. They can investigate complaints and they can perform inspections. And of course, the license can be revoked at any time. The requirements are pretty straightforward:

• You need to be 18 years of age or older
• You need to pay any applicable fees
• You need to provide all required information

A license to keep bees is proposed to be free. To get a license, you’ll need to comply with the City’s Bee Site guidelines, you’ll need to register with the Province Apiculturist and comply with the Alberta Bee Act, and you’ll need to complete a recognized beekeeping course. Guidelines include:

• Hives can only be in the backyard, and must be at least 3 meters from a neighbouring fence line.
• You can only have one active hive in your yard, consisting of a bottom board and hive cover with no more than four supers.
• A fresh water source is required to minimize bees going to neighbouring properties.

This is really great to see – the guidelines are reasonable and approachable, the proposed process allows the City to take action when necessary, and the City is encouraging education and community around beekeeping.

I’m excited to see urban beekeeping moving ahead in Edmonton!

Electronic Cigarettes

Councillor Knack made an inquiry back in December about electronic cigarettes, seeking information about whether the current smoking bylaw is applicable or not. The report is very clear:

“The current City of Edmonton Smoking Bylaw does not apply to electronic cigarettes. This product does not contain tobacco and is not currently regulated under the Tobacco and Smoking Reduction Act or Public Places Bylaw 14614.”

There are no specific restrictions on the sale of e-cigarettes. Because they are relatively new, Health Canada has not fully evaluated them and generally advises Canadians against purchasing or using them. Because of that, e-cigarettes cannot be used in AHS facilities nor inside City facilities.

Fire Pit Enforcement Options

This one is a follow-up to the discussion that took place back in November. As directed, Administration has identified “mechanisms to protect citizens from extreme nuisance impacts of neighbourhood fire pits”. They came up with three:

• Existing Mechanisms – Rather than issue a $250 fine, officers could require a mandatory court appearance.
• Create a Subjective Nuisance Bylaw Provision within the Community Standards Bylaw
• Enhanced Responsive Services – This would require additional staff, and therefore, budget.

The first two would have no cost implications.

Other

Here are some of the other reports on the agenda:

• One report deals with the terms of reference for the new Gender Based Violence and Sexual Exploitation Prevention Council Initiative, which will be led by Councillors Esslinger and Sohi.
• Another report recommends that Council grant $100,000 from its 2015 Contingency fund to support the Aboriginal Day Live! Concert and Celebration event.
• There’s a recommendation at the City enter into annual sponsorship agreements with the World Triathlon Series Edmonton, to fund the even in Edmonton between 2015 and 2019 to the tune of $1.2 million a year.
• One report provides an update on enforcement of an amendment to the Animal Licensing & Control Bylaw that was made a year ago to deal with Nuisance Dogs. After the first year of operation, there are 67 licensed Nuisance Dogs, and of the 3600 total dog at large complaints the City received, 9 were for Nuisance Dogs.
• The Edmonton Historical Board and Edmonton’s Historian Laureate will present their 2014 Annual Report.
• There’s one private report on the agenda and it deals with information and analysis related to the Police Helicopter. It is the third time-specific item at 1:30pm and Council approval is required.
• A different report says that in 2014, 20% of the interactions EPS had were with non-residents.

Additionally, a bunch of reports have been given revised due dates, so get your calendar out and pencil in these dates if they’re of interest:

• Status of the Annualization & Unfunded Police Positions – April 14
• Comparison of Policing Costs – April 20
• Community League Collaboration – June 15
• Truth & Reconciliation Commemoration Update – June 29
• Fire Services – Employment Barriers Interim Report – June 29
• Options to setup a Multicultural Advisory Committee – October 26

Tuesday, March 24, 2015

On Tuesday, the next Executive Committee meeting is scheduled to take place from 9:30am until 5:30pm. There are twelve reports on the agenda, plus one response to an inquiry from Councillor Esslinger. Here’s what caught my eye:

City Council Policy on Open City Initiative

The recommendation here is that Council approve City Policy C581, the Open City Policy. “An open city is a connected city,” the report says. “Philosophically, an open city is connected and responsive to the goals and objectives of an informed and engaged public, who in turn are partners consulted in setting the goals and objectives of the city.”

The included draft policy incorporates the five most frequently occurring suggestions from respondents to an Edmonton Insight Community survey:

• Emphasis on citizen and community involvement in decision-making
• Embrace openness in all City employees’ and election officals’ actions
• Clarify how privacy will be protected
• Specify how the City will ensure all practices and processes will adhere to Open City Principles
• Use understandable language

The draft policy says that as an open city, “Edmonton will create opportunity for diverse input and participation, inviting Edmontonians to play a larger role in shaping the community and enabling social and economic growth.” The core commitments in the policy would have the City:

• Manage information and data assets as a strategic resource
• Ensure information and data are open by default and private where appropriate
• Expand opportunities to foster a collaborative environment and engage Edmontonians to ensure municipal activities reflect community values, priorities and standards
• Embrace technology and new business models to deliver services to Edmontonians
• Remove barriers to access and open up new possibilities for collaboration between Edmontonians and the City
• Work with other public and private sector organizations for the advancement of Open City principles

I can’t say that I’m thrilled with the second point (I’d rather see a separate point on privacy and not diminish the “open by default” commitment), but overall, I think this is a big step in the right direction. I expect Council will be happy with it too.

Update on Infill Progress

This report provides an update on the 23 actions identified in Edmonton’s Infill Roadmap. Here are the highlights:

• Three of the five communications actions have been completed, including work on the website and the development of the Good Neighbour Construction Guide.
• Three of the five collaboration actions have also been completed, including the Infill Tour and the Infill Planning Academy Course.
• One of the three knowledge actions has been completed – the creation of a document that provides a basic understanding of drainage services in Edmonton.
• Twp of the five rules actions have been completed (these deal with zoning changes).
• Two of the five process actions have been completed.

Northern/Circumpolar Initiatives Secretariat

Council is considering the formation of a Northern/Circumpolar Initiatives Secretariat that could help Edmonton “achieve significant progress in the Northern/Circumpolar region through supporting and building partnerships with northern communities.” EEDC was directed to develop a business plan for the initiative, which this report includes and summarizes.

The area of influence would be the Edmonton region, but also Whitehorse and Yellowknife. The hope is that Edmonton can form partnerships with northern communities around issues like health care, education, commerce, innovation, and community development.

The idea would be to formally create the Secretariat by the end of Q2 2015. The City, EEDC, the Edmonton Chamber of Commerce, and the University of Alberta would provide funding and in-kind resources as partners in the initiative. Council has already approved a one-time package of $90,000 for 2015.

Other

Here are a few notes on some of the other reports:

• There’s an update on options to overhaul RF1-RF4 Low Density Zones. “Rezoning existing Single Detached Residential Zone (RF1) properties to alternative zoning would alleviate pressures for redevelopment in some neighbourhoods by opening up development opportunities in others.”
• The Canada Packers Smoke Stack located at 12403 Mount Lawn Road NW will likely be designated a Municipal Historic Resource with $265,000 in funding for rehabilitation.
• A report on addressing barriers to multi-unit family oriented development identified three regulatory barriers and says they are being examined as part of existing projects. Incredibly, a survey found that “there is a perception that the city prohibits provision of parking.” I wish!
• There’s a progress report on Building Permit and Inspection Services which notes the backlog of open permit files was 13,181 at the end of 2014, which is down 66% from the end of 2013. The audit recommends that the City “optimize the use of existing technology” and the report notes that some changes have been made already, such as automated email notifications and the use of GPS tracking for inspections.

The following reports have been given revised due dates:

• Port Alberta South Redevelopment Business Plan – April 21
• Bylaw 17138 – Naming Committee Bylaw – May 5
• Ceremonial Place West of Walterdale Bridge – May 5
• Bylaw Amendments for Parking Requirements – May 26
• Recreational Lake in Blatchford – May 26
• Independent Study on Edmonton’s Taxi Service Levels – Q1 2016

Wednesday, March 25, 2015

The next Transportation Committee meeting takes place on Wednesday from 9:30am until 5:30pm. There are five reports on the agenda, as well as one response to an inquiry made by Mayor Iveson.

Cell Phone and Wi-Fi Coverage in LRT Stations and Tunnels

I don’t think there’s much new here, but the report provides an update on the inquiry that Mayor Iveson made about getting connected when you ride the LRT. The City is targeting Q4 2015 for service in the tunnels. They are currently discussing the implementation of “a single co-location solution” that would allow any service provider to “connect to a common carrier supported infrastructure”. So instead of every company installing hardware, one set of gear will be installed that all will share. Can’t wait to see this roll out!

Valley Line Stage 1 Environmental Impact Screening Assessment Update

This is a pretty big report with four attachments. The recommendation to Council is to approve the Environmental Impact Screening Assessment, to approve the list and locations of Major Facilities, and to approve the upgrades for the construction access route through the west side of Louise McKinney Park.

311 Calls – Snow & Ice Complaints

This report summarizes the process for managing 311 calls received for snow and ice control operations. Improvements for managing these calls have been made and more are planned. For instance, revised scripts reduced the ratio of calls being referred to Roadway Maintenance from 63% to 49%.

For the 2013-2014 season there was a total of 47,779 calls, and that decreased to just 22,186 in the 2014-2015 season. The report says that 82.7% of notifications are closed within 5 business days, which is an improvement from 53.8% last time.

You can see snow & ice maintenance calls into 311 using the 311 Data Explorer.

NAIT Line Transit Security

Since 2011, ETS says it has seen a 17% increase in security-related files due to rapid ridership growth “without a proportionate increase in Transit Peace Officer staffing levels.” In order to “maintain the reputation of Edmonton Transit as a safe, secure and welcoming system” with the activation of the Metro Line to NAIT another six Transit Peace Officers will be required.

The report also notes than the Metro Line presents “unique security challenges” due to its proximity to the downtown arena and entertainment district. And though the Transit and Police Partnership Team pilot project has been positive, it also demonstrated the need for more security as a total of 140 arrests, 450 warrant executions, and 329 ticket violations were generated in a five month period.

Alternatives to adding new Transit Peace Officers include sticking with the status quo, engaging police, or hiring private security. The cost for wages, benefits, equipment, and training for six Transit Peace Officers from June to December 2015 is $354,000 and $607,000 for 2016.

Other

The other reports include:

• An update on an open tender for the project to widen Whitemud Drive from 75 Street east to the TUC.
• Options for parking in the area of 66 Avenue and 88 Street, based on discussions with the Edmonton Christian Community Church and the Argyll Community League.

And a bunch of reports have been given revised due dates:

• West Edmonton Mall Transit Centre – Update Options – April 22
• Detailed Study of Residential Parking Issues & Options – May 6
• Joint Road Traffic Safety Strategy – May 27
• Safety Concerns – ETS – May 27
• Strategy for Park and Ride Location – June 17
• Century Park Site Park and Ride Options – June 17

Thursday, March 26, 2015

Executive Committee is meeting again on Thursday afternoon. There’s just one item on the agenda, and it’s a private, verbal report: Civic Agencies Recruitment – Applicant Interviews. This is a continuation of an ongoing item.

Wrap-up

You can keep track of City Council on Twitter using the #yegcc hashtag, and you can listen to or watch any Council meeting live online.

Agendas for upcoming City Council meetings are generally released on Thursday afternoons. I like to take a look to see what Council will be discussing, and I figured I should share that here. Below you’ll find links to the meetings taking place next week, as well as links to and thoughts on some agenda items that caught my eye. You can find my previous roundups here.

Monday, March 16, 2015

The week begins on Monday with a Public Hearing scheduled to last all day. There are 20 bylaws on the agenda. Here are some that caught my eye:

Bylaw 17011 – Adoption of The Decoteau ASP

You’ll recall that this bylaw was first considered at the February 9 meeting, where Council asked for some improvements. Here’s what has changed:

• The net residential density of the proposed ASP has increased from 30.6 to 34.0 dwelling units per hectare.
• An increase in the Business Employment designation is not being proposed as it would increase infrastructure costs, among other considerations. Administration says this can be further refined during the NSP phase.
• Mapping and policies related to wetland and natural areas have been verified as providing “an accurate representation of the ecological network proposed for retention.”

This bylaw is ready for second reading only – third reading is being withheld pending review by the Capital Region Board.

Bylaw 17116 – Amendment to the Zoning Bylaw re: Garage & Garden Suites

This bylaw is meant to eliminate restrictions for Garage and Garden Suites and to enable the subdivision of sites zoned RF1 to narrower lots not less than 7.6 meters wide. These two amendments were brought to Executive Committee back on November 12 and address two actions from Edmonton’s Infill Roadmap (pdf):

• Action 14: Create more and better opportunities for Garage and Garden Suites in established neighbourhoods by amending the Zoning Bylaw’s location criteria and Site regulations for these types of housing.
• Action 15: Change the (RF1) Single Detached Residential zone to allow the subdivision of properties into narrower lots that are half of the average width of the other lots on the block (but not less than 25ft wide)

There are currently restrictions on where Garage and Garden Suites can be located, on the height of those structures, and on the minimum site area. The proposed amendment addresses all of these restrictions.

The second proposed amendment will allow a minimum site width for single detached housing of 7.6 meters, decreases the minimum site area for single detached housing to 250.8 m2, increases allowable site coverage for narrow lot developments to 42%, and allows the subdivision of a lot zoned RF1 to a maximum of two lots.

Public input came from the Evolving Infill consultation efforts as well as a pilot project that took place in the Prince Charles neighbourhood. The report says that “more than 1000 residents and stakeholders took part in both Evolving Infill and Garage and Garden Suite consultation.”

Bylaw 17114 – To allow for the development of Public Education Services, Allard

This bylaw is to rezone the property located at 660 Allard Boulevard SW from AP to US to accommodate the development of a public elementary school. This is being done “in conformance with the Heritage Valley Servicing Concept Design Brief and the Allard Neighbourhood Area Structure Plan.” No concerns or questions were raised as a result of the advance notice.

Bylaw 17132 – Closure of portions of 101 Street NW, 100A Street NW

This bylaw is about road closures yes, but it’s really about repurposing Fire Station 21 in Rossdale:

“On July 3, 2013, City Council approved a Community Services Committee Report that recommended, in part, that the existing Fire Station 21 be repurposed to house an active river rescue crew, provide backup service to the downtown core, house specialized apparatus, be approved as a major facility within the River Valley, and that the location of the facility within the River Valley be deemed essential and approved pursuant to section 3.5.1 of the North Saskatchewan River Valley Area Development Plan Bylaw. This road closure application is a step in the ongoing progression to achieving these recommendations.”

Apparently the station is built over several lots and road right-of-way created by “Plan Q” way back in 1893.

Other

A few others I wanted to note:

• Bylaw 17111 is to allow a freestanding sign to be put up at 5315 127 Street NW to identify the new Eco Station.
• Bylaws 17070 and 17071 will be considered together, and amend the Maple NSP to designate land that was being used for a cell tower to row housing as the tower has been dismantled and is no longer in operation.
• Bylaw 17133 is an amendment to the zoning bylaw to reduce the required minimum Side Setback for garages in RF4 zoned areas from 0.9 meters to 0.6 meters, “specific to Garages where the vehicle doors face a Lane abutting the Site.” Currently constructing a detached garage for each unit of a semi-detached house would require a Class B discretionary development approval.

Tuesday & Wednesday, March 17/18, 2015

Next up for Council is a regular City Council Meeting scheduled to take place on Tuesday and Wednesday. There are 14 public reports, 3 bylaws, and 3 private reports on the agenda.

Council Members’ Updates on Agency & Initiative Appointments

This report provides an update on the agencies and initiatives that the Councillors are members of. Here are some highlights:

• AUMA’s Executive Committee will be making its annual presentation to Council’s Executive Committee on March 24.
• The Chair and CEO of the Capital Region Board will also be presenting to Executive Committee on March 24. The CRB’s Regional Services Committee may be disbanded pending a report in August 2015.
• The Federation of Canadian Municipalities (FCM) will hold its annual conference in Edmonton from June 5-8. The mayor will host a reception in Churchill Square after the opening game of the FIFA Women’s World Cup on June 6.
• Edmonton will be the host city for the 2019 International Council on Alcohol, Drugs & Traffic Safety (ICADTS). The 7th Traffic Safety Conference takes place here in Edmonton from April 27-30.

Edmonton’s Community Energy Transition Strategy

This report presents a draft of the strategy and will be discussed in a facilitated session on Wednesday morning. So what is a Community Energy Transition Strategy?

“Edmonton’s Community Energy Transition Strategy is a risk management strategy designed to protect Edmonton’s quality-of-life (social, economic, environment) from climate and energy-related risks.”

“The strategy responds to City Council’s 10-year goal to be “the nation’s leader in setting and achieving the highest standards of environmental preservation and sustainability both in its own practices and by encouraging and enabling the practices of its partners.” Equally, it responds to Council-approved goals in The Way We Green and to corporate outcomes and measures that call for a reduction in greenhouse gas emissions in both City operations and the Edmonton community.”

Energy transition is about reducing our greenhouse gas emissions, improving energy efficiency and conservation, ensuring our energy systems are resilient to disturbances, and positioning Edmonton to take advantage of clean energy technologies. The strategy contains:

• A Diagnosis of the energy and climate challenges/opportunities we face globally and locally;
• Strategic Courses of Action for addressing these challenges/opportunities in coming decades;
• An Eight-Year Action Plan establishing the first step (2014-2017) and signaling the second step (2018-2021) of Edmonton’s energy transition journey.

The strategy calls energy transition “the golden opportunity of our age” and says that “few places are better positioned than Edmonton in terms of knowledge, experience, and financial capacity to lead and excel in this area.”

To say there’s a lot to digest here would be an understatement. There are 11 strategic actions, 7 opportunity areas, 45 focus areas, and 10 community scale programs. Targets include reducing greenhouse gas emissions by 35% by 2035 (compared to 2005 levels), reducing energy consumption by 25% per person by 2035 (compared to 2009 levels), and generating 10% of Edmonton’s energy locally by 2035.

By 2035, Edmonton’s Community Energy Transition Strategy is “expected to deliver a net present value of approximately $2.5 billion to citizens and community stakeholders.” The report argues that a City Policy is important to make this happen.

So, how much will it cost? Funding of $1.9 million a year is needed in 2016 and 2017 for startup initiatives. The programs beginning in 2018 would require another $27.5 million per year through 2021. No funding sources are identified in the report, but it does say that “additional federal, provincial, and municipal government funding will be needed to advance these initiatives.”

Communications Plan for LRT Funding Advocacy

The report isn’t available yet, but Council will be discussing how to advocate for funds for future LRT development. This item came up at the Transportation Services Committee back on February 25. As a reminder, there is roughly 32 km of the 69.7 km LRT Network Plan without funding.

Committee Reports

The Committee reports were all recently discussed at one of the four committees and have been referred to Council with a recommendation for approval. A few that I wanted to highlight include:

• Exemption from LEED Silver for Varscona Theatre – That the exemption to City Policy C532 be approved.
• Impact of the Alberta Wetlands Policy on City Wetlands – That the Mayor, on behalf of City Council, write a letter to the Province outlining the concerns expressed regarding the Alberta Wetlands Policy implementation.
• Request for Retroactive Municipal Tax Refunds – That the refunds totaling $73,061.48 including any associated penalties be refunded.
• ETS Fare Policy Revision for U-Pass – That the policy be replaced as outlined at this week’s Transportation Services Committee meeting.

Bylaws

As mentioned, there are three bylaws on the agenda:

• Bylaw 17005 is an amendment to the Procedures and Committees Bylaw 12300 to change the time for continuation of City Council meetings and Public Hearings. Currently they continue the next business day, but the amendment would allow Council to choose a time within the next three business days.
• Bylaw 17128 is to decrease the borrowing authority by $9.6 million to $12.3 million for the Aurum Energy Park. This is required to enable the City to recover the actual cost of the local improvement rather than the estimated cost.
• Bylaw 17101 increases borrowing for sidewalk reconstruction in the Hazeldean neighbourhood by $8,339 because the originally assessed area was short by 46 meters. This is a very small chunk of the $6.9 million project cost.

Private Reports

Council will receive three private reports: one is an intergovernmental update on the City Charter, and the other two deal with the performance evaluations for the City Manager and City Auditor. The 2014 performance evaluation results are time-specific at 1:30pm on Tuesday.

Thursday, March 19, 2015

Another Community Services Committee meeting has been scheduled for Thursday morning, to allow Council to continue interviewing applicants for the Civic Agencies Recruitment effort.

Wrap-up

You can keep track of City Council on Twitter using the #yegcc hashtag, and you can listen to or watch any Council meeting live online. You can read my previous coverage of the 2013-2017 City Council here.